Confidentiality of Library Patron Records

Approved by:
Board of Trustees

Date:

01/27/98

 

Revised Date:

01/24/12

 

 

 

Library personnel shall not discuss or release any records pertaining to the identity, address, telephone number, library use or reading habits of any library patron in response to telephone or patron requests.

 

Circulation records and similar records of a library which identify the user of library materials or use of computers shall not be public records but shall be confidential and may not be disclosed except under the conditions established under Georgia Law, Code 24-9-46 or the Federal Homeland Security Act of 2002.

 

Library circulation records may be used by library personnel in the ordinary course of library business.

 

Library records may be disclosed upon the written consent of the user of the library materials or the user’s parents or guardian if the user is a minor or ward.

 

The library director and other library personnel shall not allow such records to be made available to any agency of state, federal, or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigative power.

The library director or assistant director may turn over to appropriate local, state or federal authorities upon written request pictures caught on library security cameras without process of court order. In the course of a criminal investigation library staff is free to identify patrons they recognize by name and speak to appropriate law enforcement authorities regarding their knowledge of library activity while individuals are using the library but may not refer to library records unless authorized by the library director.