Records Retention

Approved by:
Board of Trustees


New: 8/24/2010


Revised Date:




The Hall County Library System will follow the retention schedule published by the Georgia Secretary of State in the Retention Schedules for Local Government Paper & Electronic Records, 5/27/2009 as required by O.C.G.A. 50-18-99, et al. The schedule is posted on the Secretary of State’s web site.

No employee in the library system may save e-mail correspondence in electronic format any longer than six (6) months. After that it is the employee’s responsibility to delete or print such documents then they become governed by the Retention Schedules. Failure to follow this policy will lead to disciplinary action and or termination.